Three businesses, one platform, different first weeks.
The products are shared. The order you switch them on, and the first problem they solve, depends on what kind of business you run.
Developers
You are launching phases, selling through dealers, collecting installments over three to five years and answering to investors on numbers. The failure modes are known: double-sold plots, missed installments, commission disputes and a map that is a JPEG.
- Plots sold twice because the sales sheet and the dealer’s list disagree
- Installments tracked in Excel; penalties applied inconsistently or not at all
- Dealer commission paid on booking, then the buyer cancels
- Progress questions from buyers answered from memory
Outcome. One record per plot from feasibility to possession, and a scheme dashboard the board can read.
- 01
Master plan into inventory
Phases, blocks and plots are defined once, joined to polygons on the map and priced by category.
- 02
Dealers on quotas
Dealers register on the portal, hold plots for 48 hours and book against their allocation.
- 03
QistFlow collects
Every booking gets a dated schedule, WhatsApp reminders and automatic LPS. Recovery officers work lists, not memory.
- 04
Books and progress
Receipts and site costs post to Accounts by project. Development status publishes to the public map.
- 05
Possession
Files clear balloons and possession charge; handover is documented; plots turn Sold.
- Absorption by blockWhich blocks sell, at what price, how fast
- Collections vs targetDaily, with aging and officer recovery %
- Dealer performanceBookings, cancellations, commission liability
- Budget vs actualPer phase and cost code, with margin
- Week 1–2Inventory and price lists loaded; CRM live; one block digitised
- Week 3–6Historical files imported into QistFlow; reminders on; dealer portal open
- Week 6–10Full map published; Accounts posting; Construction logs on site
- LaunchBallot (if needed), public map, WhatsApp campaign, dealer quotas
Agencies
You buy leads from Zameen and Meta, answer on WhatsApp, and pay agents by the deal. The money is lost in the first ten minutes after a lead arrives and in the argument at month end about who earned what.
- Portal leads answered an hour late, after the buyer has called two other agencies
- Conversations on agents’ personal WhatsApp that leave with them
- No record of which source or campaign produced the bookings
- Commission calculated by hand, disputed every month
Outcome. Median first response under five minutes and a commission statement nobody argues with.
- 01
Every source into one queue
Portals, Meta lead ads, website and WhatsApp land as one de-duplicated lead with its source.
- 02
Routed and answered
Rules pick the agent; Flo sends the first WhatsApp reply; the SLA escalates un-contacted leads.
- 03
Worked from the field
Calls, WhatsApp and site visits log from the Agent App, online or offline.
- 04
Booked and paid
The booking accrues commission per structure; the ledger shows earned, due and paid; payroll pays it.
- 05
Measured
Speed-to-lead, source ROI and the agent leaderboard on the manager’s dashboard.
- Speed-to-leadMedian minutes to first contact, per agent and source
- Cost per bookingBy portal and campaign, weekly
- Pipeline agingWhere deals stall and for how long
- Commission due vs paidPer agent, with clawbacks
- Day 1–3Sources connected; routing rules; WhatsApp number on the CRM
- Week 1Agents on the app; templates approved; Flo answering after hours
- Week 2–3Commission structures live; first payroll with commission
- Month 2Source ROI report drives the ad budget
Housing societies
You run a ballot people must trust, publish a map people can use, bill maintenance to thousands of units and handle transfers without fraud. After possession the work turns into complaints, visitors and dues.
- A ballot that cannot be audited and results that take days to reach applicants
- A static society map that is out of date the day it is printed
- Maintenance dues collected at a counter with a paper register
- Transfers and NOCs issued with dues pending
Outcome. A ballot you can defend, a map that is always right, and collections that do not depend on a queue.
- 01
Ballot
Applications with CNIC checks, a sealed list, a seeded draw on screen and results on WhatsApp in minutes.
- 02
Allot and collect
Allotment letters generate; files open in QistFlow; reminders and receipts run on WhatsApp.
- 03
Live map
The public map shows availability and amenities; the office map shows owners, dues and holds.
- 04
Transfer safely
Transfers check dues, acquire a lock, carry the schedule forward and generate the deed.
- 05
Run the community
Maintenance billing, complaints with SLA, visitor passes and announcements from the resident app.
- BallotingApplications, sealed draw, results, letters
- MapsPublic map, office map, kiosk
- QistFlowFiles, reminders, transfers with locks
- BillingMaintenance fees, online payment, arrears, NOC gate
- Complaints & MaintenanceTickets, SLA, technicians, visitors, notices
- Documents & ContractsDeeds, NOCs, allotment letters
- Collections vs billedMonthly, by block, by channel
- Arrears aging30/60/90 with NOC blocks
- SLA compliancePer category and technician
- Transfer turnaroundFrom request to deed, with dues checks
- Week 1–2Resident and unit records; charges configured; WhatsApp invoicing
- Week 3–4Complaints intake on WhatsApp; technician app; PM schedules
- Week 4–8Map digitised; files on QistFlow; transfer gates
- Next ballotApplications online; sealed draw; results in minutes
See your scheme running on EstateFlow.
A 45-minute demo on your own data. We load a sample of your inventory and files before the call, so you see your plots, your plans and your numbers, not a sample scheme.
- One block of your scheme digitised on the live map
- A booking → schedule → WhatsApp reminder, end to end
- A file transfer with the lock and dues check
- A rollout order and a written quote within two days